Welcome to the Sponsor Portal

We are pleased to offer this Sponsor Portal to answer and address all of your sponsorship needs.  Use this page to determine which sponsorship you would like to secure for your organization.  Then follow the guidelines, important dates and deadlines and other information available to you on this page.

We want to assure you that we are making plans for a great event in Phoenix for those of you who will be able to travel and be with us. For those who may have restricted travel plans or budgets, we are pleased to inform you that we will be conducting “Sharing at the Oasis” virtually as well. We look forward to delivering an excellent program, with plenty of time to network among colleagues and friends and share best practices gained from your recent experiences.

Please click here to see our improved event Safety Protocols.

We appreciate your participation in another successful H-ISAC Summit!

Keynote Speaker

Special Events

Summit Agenda

Speaking Sponsorship Information

(Platinum, Gold A or Gold B)

Call for Papers Open through August 28

There has never been a more important time for Healthcare’s security professionals and the broader IT community to come together to hear from experts in the field, collaborate, discuss and to share ideas.

As we prepare for the event, we are currently seeking dynamic speakers with throught provoking presentations. Share your case studies, lessons learned, real time strategies (best practices), or current challenges with leaders in the global healthcare community.

“Sharing at the Oasis” is planned to be a hybrid summit.  By submitting, you consent that your presentation will be broadcast to our virtual attendees.

If you have any questions, please email us at summit@h-isac.org

Submit Abstract

**Any presentation involving an H-ISAC Member and a Vendor is considered a “Sponsorship” and must be submitted under the Vendor category, not “Member” or “Non-Member”.  Any abstract submitted in the wrong category will be declined and not considered by the H-ISAC Content Planning Committee.

Guidance for Summit Presentation

Presentation Template

Important Dates

Upcoming Deadlines

Call for Papers Opens: July 13, 2020
Call for Papers Closes: August 28, 2020
Notice of Paper Acceptance: September 14, 2020
Registration Opens: September 23, 2020
Non-Refundable Deposit Due: October 12, 2020
Initial Presentations Due: October 12, 2020
Grand Rounds Description Due: October 12, 2020
Dine Around Description Due: October 19, 2020
Handbook Ad Due: October 19, 2020
Full Sponsor Payment Due: November 2, 2020
Hotel Reservation Cut-Off:  November 7, 2020
App Banner Due: November 10, 2020
Booth Flyer Due: November 10, 2020
Final Presentations Due: November 13, 2020*
Registration Closes: November 24, 2020

*No Changes To Presentations Will Be Accepted On-Site

Past Deadlines

 

Registration Information

Registration Opens September 23, 2020!

Step 1:

Choose Sponsorship Type

 

Note:  Securing your sponsorship does NOT mean you are registered to attend the Summit.

 

Speaking Sponsors Platinum/Gold

Please check your email for the specific code to register for your Platinum/Gold Sponsorship.

Step 2:

Register Your Attendees

Already secured your sponsorship?

You will receive an email inviting you to our NEW Sponsor Management Tool.  From here, you will be able to register your attendee(s).

Note: This step will ensure your attendees have a name badge and access to the Summit.

Step 3:

Book Your Hotel

Click here to book your room

Room Rate: USD 189.00/night ++

Deadline: November 7, 2020  or until the room block is sold out.

Please reference H-ISAC Fall Summit when booking your room.

Review the hotel’s cleaning standards here.

Do not use a third party reservation service/agent as the hotel will not be able to guarantee your reservation.

Grand Rounds Information

Only 4 Grand Rounds available, first come, first serve when registration opens.

Brief description (3-5 sentences) due by October 12 to summit@h-isac.org.

For additional info for Grand Rounds contact summit@h-isac.org.

Dine Arounds Information

Treat attendees to a dinner and networking.  Sponsor will choose venue, select menu and arrange logistics for dinner.  Create an RSVP link and we will market to attendees.

Dine Around Event Description and registration link due by October 19 to summit@h-isac.org

ALL Sponsorship Logistics Information

Unsanctioned Events – As outlined in the Terms and Conditions in the Sponsor Prospectus, any event outside of those listed in the sponsor prospectus must be approved in advance by H-ISAC.  H-ISAC is open to working with you, on specific defined events and/or request events outside of the official Summit functions. Please email summit@h-isac.org  to request approval for these events.

If there is any unapproved Sponsor Event held before, during, or after any part of the Summit the sponsor will be invoiced for the appropriate sponsorship level posted on the prospectus and can be barred from future Summits.

Full Conference Passes – H-ISAC has a 1:4 sponsor to attendee ratio. H-ISAC will adhere to the number of passes listed in the Sponsor Prospectus.  Any attempt to manipulate passes for additional sponsor attendees could result in a penalty of organization exclusion from future H-ISAC Summits. Note: Platinum and Gold Sponsors, your speakers are part of this pass count and are NOT additional.  Please plan accordingly.

Sponsor Attendees –  We highly encourage sponsor attendees to attend general and breakout sessions (unless labeled “Members Only”).  It is our intent to share knowledge that will benefit the entire healthcare community and your attendees can contribute their knowledge and gain some additional to share back to the community.  Sponsor attendees should network and build relationships at all of the events–they’re fun too!

Name Badges – A valid form of identification (such as driver’s license or passport) is required to pick up your name badge and conference materials. All attendees are REQUIRED to wear the provided name badge at all times.  Do not change your lanyard, it is one of the ways we identify members vs. sponsors.  Any attempt to share name badge, swap lanyards, or otherwise manipulate the registration badges may result in expulsion from the Summit.

Sponsor Logistics Call – All Sponsor POCs are invited to this call. During this call we will review the logistics of the H-ISAC Summit.  Many of your questions will be answered and there will be a Q&A time at the end of the call for any further questions.  We will review upcoming deadlines, Booth Selection process, Exhibit booth size and specifications, furniture and accessories provided for your exhibit, what to expect with the Opt-In Attendee List distribution and more.

Opt-in Attendee List – Attendees have the option to share their contact information upon registration.  If they opt-in, they will be included on the Opt-in Attendee List.  This list will be provided two times.  First: two weeks prior to the Summit, we will email you the list.  It will include only title and company of opt-in attendees.  Second: Your attendees will be given a hard copy of the opt-in attendee list to include full information (name, title, company and e-mail).  In order keep our member information secure, H-ISAC will NEVER email this list to you or your attendees. 

Booth Selection Call – If your sponsorship includes an exhibit booth, the Sponsor POC will be invited to this call.  Prior to this call we will share a copy of the booth layout for you to preview.  During the call, the Sponsor POC (or designated representative) will select which booth for your organization’s exhibit.

Booth Specifications – Each exhibitor will be provided with an exhibit space.  Electrical, two chairs and a 6’x30″ table will be included.  You are responsible for bringing any additional signage, promotional items, etc.  All signs and promotional material cannot exceed the width of the table and may not overlap any other exhibitors’ displays.

Electric/Audio Visual – H-ISAC will cover basic electrical costs to sponsored booths. Sponsors are responsible for any additional AV. Order Electrical and A/V here.  Deadline to order is November 9.

Booth Flyer – Exhibitors have the option to submit a quarter page flyer that promotes their booth and its location for complimentary marketing from H-ISAC. The flyer is due on November 10, however you can start working on it now and then add your booth number after the booth selection. The flyer must be 3.75” (W) x 4.75” (H), 2-color, 4-color, or black and white. They must be 300 dpi, CMYK and in PDF format. These dimensions can also be found in the sponsor prospectus under the Quarter Page Ad size.

Shipments – You may schedule any shipments to arrive at the Arizona Grand Resort & Spa after Monday, November 23. The shipping label is coming soon and will be included in the sponsor logistics invitation email. Please clearly mark your company and representative’s names on this label. Doing this will increase the speed at which your items will be delivered to your booth. Handling charges may apply.

Please note: You MUST have a cc Auth Form on file with the hotel by November 9.

BadgerScan – H-ISAC encourages all sponsors to use the app BadgerScan to receive attendees’ information through the QR code on their badge. To see how BadgerScan works, please visit www.badgerscan.org. While we support you obtaining attendees’ information for having follow-up discussions, we highly encourage you to speak with attendees, have meaningful conversations that show genuine interest in the person and/or their organization.  Feedback from attendees has repeatedly told us they do NOT want to hear sales pitches.  Data shows attendees are more likely to pursue and purchase a product/service from someone they have had meaningful discussions with and built a trusted relationship.

Giveaways – H-ISAC will have prize drawings for the completed Exhibitor Cards during the conference closing. In your packet on-site, you will find an example of the Exhibitor Card and the stickers you will use to signify each attendee’s visit to your booth. You have the option to do a raffle from attendee business cards you have gathered during the conference or from the Exhibitor Cards we collect. If participating, complete a pre-draw and bring your prize, your business card, and the prize winner’s name to the registration desk no later than 3:00PM on Thursday. Backup prize winners are suggested as attendees must be present to win (H-ISAC will not ship any prizes).

Useful Links:

Sponsorship Prospectus: Coming Soon

Shipping Label: Coming Soon

Electrical and AV Order Form: https://h-isac.org/summits/wp-content/uploads/sites/2/2020/07/PSAV-Exhibitor-Order-Form-2020.pdf

Electrical and AV Credit Authorization Form: https://h-isac.org/summits/wp-content/uploads/sites/2/2020/07/PSAV-2020-Credit-Card-Authorization.pdf

Exhibit Hall Map: Coming Soon

How to Have a Successful Event

We take attendee feedback very seriously and here is what they’re saying….

“This was my first H-ISAC Summit and I found it very valuable, meeting people on the front lines, hearing other people’s experiences. The vendors were also full of useful information.”

“This is by far the best ISAC summit. Great networking, great activities, great H-ISAC staff, great event staff, great location.”

“The networking opportunities were great!  It gave us a great chance to meet with our clients and put faces with names/voices!”

“H-ISAC is a great organization and I’m glad to be a part of it. Important work is being done here!”

I noticed when it was a vendor presenting it felt more like a product push instead of providing content on the topic. While their product may help in a particular area I felt it was too “sale pitchy” at times.

The {Presentation} was excellent but I feel the message was too high level for the audience.

More talk tracks related to other security topics (i.e. awareness, third party, risk management….etc.) alongside the medical device talk track. Maybe have more interaction sessions to deter people from sitting on their devices during sessions.

Ask the presenters of the breakout sessions to go into a little more detail about their topic – i.e. provide specific examples, statistics, etc…. Many presentations were too watered-down.

What does this mean for you?

DO – Engage and interact with attendees in a personable manner.  Create meaningful dialogue and build trusting relationships.  Remember, data shows a person is more likely to purchase from someone they know/trust.

DON’T – Push your product/service.

DO – Ask attendee if it is OK for you to scan their badge and do a follow-up with them.

DON’T – Place your scanner in front of someone’s badge and prevent them from entering/exiting an area without being scanned.

DO – Attend the special events and network.  We include a lot of fun activities throughout the Summit so that people can relax and get to know eachother outside of a professional environment.  It fosters relationships and trust that better the healthcare community wholly.

DON’T – Sit at your exhibit table and wait for people to come speak to you.  Attend the sessions and meet people.

DO – Keep your booth up through the last networking break.  It is the final chance for attendees to get their exhibitor card stamped and your final opportunity to make a connection.

DON’T – Break your booth down early.  It makes you and us look bad and does not optimize your investment.

Accommodations

Hotel Details
Arizona Grand Resort & Spa
8000 Arizona Grand Parkway
Phoenix, AZ 85044
Reservations by phone: (877) 800-4888
Please reference H-ISAC Fall Summit

Book your reservation here.

H-ISAC Group rate is $189/night ++
Cut off date is November 7, 2020 or until room block is sold

Arizona Grand Resort & Spa is taking all necessary steps to keep H-ISAC Summit attendees safe and healthy.
Please view their cleaning standards here.

Do not use a 3rd party reservation service/agent as the hotel will not be able to guarantee your reservation.

Thank you for Sponsoring our Summit!