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Call for Papers

Now Open

Registration

Opens 18 August

Venue and Hotel

Reserve Your Room

Welcome to the Sponsor Portal

We are pleased to offer this Sponsor Portal to answer and address all of your sponsorship needs.  Use this page to determine which sponsorship you would like to secure for your organization.  Then follow the guidelines, important dates and deadlines and other information available to you on this page.

We appreciate your participation in another successful H-ISAC Summit!

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Important Dates

Upcoming

  • 18 August – Registration Opens
  • 2 September – Anchor/Platinum/Gold Deposit Due
  • 14 September – Initial Presentations Due
  • 17 September – Full Sponsor Payment Due
  • 5 October – Final Presentations Due
  • 14 October – Registration Closes at 5pm ET

Past Due

  • 19 July – Call for Papers Opens

Sponsorship Information

We have a variety of sponsorship options for “Power Your Network“.

Please contact sales@h-isac.org for further details.

Step 1:

Step 2:

 Secure Your Sponsorship

Step 3:

Complete Assigned Tasks

Step 4:

Register Sponsor Reps

Speaking Sponsorships (Anchor & Platinum)

Call for Papers Now Open

There has never been a more important time for Healthcare’s security professionals and the broader IT community to come together to hear from experts in the field, collaborate, discuss and to share ideas.

As we prepare for the event, we are currently seeking dynamic speakers with thought provoking presentations. Share your case studies, lessons learned, real time strategies (best practices), or current challenges with leaders in the global healthcare community.

Submit your topic here:  http://www.cvent.com/c/abstracts/131e17ed-5089-4a10-aa2a-8ff5ef914bff

“Power Your Network” is an in-person summit. By submitting, you consent that you will be available to travel to the Summit and give your presentation in-person.

If you have any questions, please email us at summit@h-isac.org

*Any presentation involving an H-ISAC Member and a Vendor is considered a “Sponsorship” and must be submitted under the Vendor category, not “Member” or “Non-Member”.  Any abstract submitted in the wrong category will be declined and not considered by the H-ISAC Content Planning Committee.

 

Guidance for Summit Presentation

Presentation Template – Coming Soon!

 

On-Site Sponsors

Unsanctioned Events – As outlined in the Terms and Conditions, any event outside of those listed in the sponsor prospectus must be approved in advance by H-ISAC.  H-ISAC is open to working with you, on specific defined events and/or request events outside of the official Summit functions. Please email summit@h-isac.org  to request approval for these events.

If there is any unapproved Sponsor Event held before, during, or after any part of the Summit the sponsor will be invoiced for the appropriate sponsorship level posted on the prospectus and can be barred from future Summits.

Full Conference Passes – H-ISAC has a 1:4 sponsor to attendee ratio. H-ISAC will adhere to the number of passes listed in the Sponsor Prospectus. Individual sponsors passes are not sold. Any attempt to manipulate passes for additional sponsor attendees could result in a penalty of organization exclusion from future H-ISAC Summits. Note: Anchor, Platinum, and Gold Sponsors, your speakers are part of this pass count and are NOT additional. Please plan accordingly.

Sponsor Attendees –  We highly encourage sponsor attendees to attend general and breakout sessions (unless labeled “Members Only”).  It is our intent to share knowledge that will benefit the entire healthcare community and your attendees can contribute their knowledge and gain some additional to share back to the community.  Sponsor attendees should network and build relationships at all of the events–they’re fun too!

Name Badges – A valid form of identification (such as driver’s license or passport) is required to pick up your name badge and conference materials. All attendees are REQUIRED to wear the provided name badge at all times.  Do not change your lanyard, it is one of the ways we identify members vs. sponsors.  Any attempt to share name badge, swap lanyards, or otherwise manipulate the registration badges may result in expulsion from the Summit.

Booth Specifications – Each exhibitor will be provided with an exhibit space.  Electrical, two chairs and a 1.6 x 0.8m table will be included.  You are responsible for bringing any additional signage, promotional items, etc.  All signs and promotional material cannot exceed the width of the table and may not overlap any other exhibitors’ displays.

Electric/Audio Visual – H-ISAC will cover basic electrical costs to sponsored booths. Sponsors are responsible for any additional AV. The form to order electrical and A/V is coming soon and will also be included in the Exhibitor Management Tool. Deadline to order is 8 October.

Shipments – You may schedule any shipments to arrive at the Duin & Kruidberg Country Estate after 13 October. We cannot control the time a shipment takes to clear through international customs, please plan accordingly.  The shipping label is coming soon and will also be included in the Exhibitor Managment Tool. Please clearly mark your company and representative’s names on this label. Doing this will increase the speed at which your items will be delivered to your booth. Handling charges may apply.

Please note: You MUST have a cc Auth Form on file with the hotel by 1 October.

 

Opt-In Attendee List

Opt-in Attendee List – Attendees have the option to share their contact information upon registration. If they opt-in, they will be included on the Opt-in Attendee List. This list will be sent to the sponsor POC once – two weeks prior to the event, via email, and will only include title and company.

A hard copy will be provided to your on-site sponsor reps that will include name, email, title and company.

H-ISAC will never send the full opt-in attendee list electronically for the security and protection to our members.

Deadlines & Cancellation Policy

Failure to adhere to deadlines, including, but not limited to abstracts, presentations, handbook ads, payment, etc., will put your sponsorship at risk for replacement or cancellation without sponsorship refund. All deadlines can be found in the Exhibitor Management Tool.

Cancellations are strongly discouraged due to the impact on Summit programming. The agenda is set very early once speakers and sponsors are confirmed which then leads to printing of onsite collateral. In order to be considered for a refund of sponsorship fees, sponsors must submit in writing their intent to cancel their sponsorship to summit@h-isac.org. The H-ISAC Summit Team will review the notice and make a determination.

H-ISAC will process a full refund, less an administrative fee of $1,000 when the approved written cancellation is received 45 days prior to the first day of the event. An approved request for a refund received on or after the 44th day will receive a 50% refund less an administrative fee of $1,000. No refunds will be allowed on or after the 21st day prior to the first day of the event.

In the event H-ISAC must cancel the Summit due to unforeseen circumstances, H-ISAC will refund the sponsorship fees that have been received. H-ISAC does not assume responsibility for any additional costs, charges, or expenses; to include, but not limited to, costs for travel and lodging.

Hotel

 

Duin & Kruidberg Country Estate
Duin- en Kruidbergerweg 60,
2071 LE Santpoort-Noord, Netherlands

Group Rate: €170+/night++

Book your reservation here and use the Group Code: HISA181021

Do not use a 3rd party reservation service/agent as the hotel will not be able to guarantee your reservation.

Useful Links

Sponsorship Prospectus: Contact sales@h-isac.org for sponsorship opportunities

Call for Papers Link: http://www.cvent.com/c/abstracts/131e17ed-5089-4a10-aa2a-8ff5ef914bff

Registration Link: Coming 18 August

Shipping Label: Coming Soon!

On-Site Electrical and AV Order Form: Coming Soon!

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